Formalities and checks
The formalities and checks at Boulogne Calais Port differ depending on the terminal in question.
- Checking and inspection of individuals and their vehicles
The authorities check drivers, as passengers subject to identity checks on leaving the Schengen Area and entering British territory. They may undergo a customs check. Presentation to the inspection authorities of their personal travel documents (identity papers, passports) is systematic and compulsory (Police Aux Frontières, United Kingdom Border Force, French customs authorities).
Passengers' identities are collected by the shipping companies. This collection allows individuals to become passengers having a travel pass (ticket). The collection also makes it possible to establish the onboard manifest. This data collection takes place in the registration stalls. The Boulogne Calais Port personnel and the state's civil servants may, depending on their competencies and jurisdictions, check and inspect vehicles for security purposes (ISPS code) or as part of the combat against illegal immigration between France and the United Kingdom.
- Checking and inspection of cargo
Cargo is subject to checks for maritime security and as part of customs checks for duties and taxes.
The shipping companies ask to check cargo documents (CMR) in order to ensure compliance with the IMDG code and maritime security. The shipping companies are responsible for interfacing with the harbour master's office in charge of application of the code in the port. The shipping companies' employees are trained in translating the ADR regulations into IMDG. These documents are checked in the registration stall. In the event of missing documents or for the collection of additional information, an investigation will be made in the shipping company's freight office.
Live animals are covered by a special procedure with a view to their acceptance in the United Kingdom. Passengers are asked to contact their shipping company for more details on the procedure.
The customs authorities are required to check cargo documents as part of the combat against illegal trafficking. The document checks may lead to an inspection of the vehicle, with the sequels and consequences provided for by the Customs Code.
|ASSISTANCE et CONSEILS|
- Rail hub
The rail superhighway terminal is directly accessible from the port ring road and via municipal roads. It is accessible to customers' vehicles after passing through access control.
The VIIA terminal is the place where trailers embarking on the rail superhighway trains are unhitched. It is also the place where trailers disembarking from the rail superhighway are retrieved.
For reasons of security of the property entrusted to Viia for guarding, vehicles entering and leaving the Terminal must be known to the operator. When registering, customers provide, on the Viia portal, the registration plates of the trailers and, if possible, those of the tractors and the driver's name.
The consistency of the information registered in the Viia customer system protects customers against improper use of their customer accounts, and ensures that only designated persons and vehicles are able to bring a trailer out of the terminal.
- Unaccompanied cargo
The areas for unhitching and retrieving unaccompanied trailers transshipping to and/or from ships can be accessed directly from the ring road or via municipal roads.
The port provides transport operators with a yard for unhitching trailers and another for retrieving them. The procedures and traffic flows are different.
Procedure for access to the unhitching yard:
Normal procedure: prelodging request by the transport operator on E-Modal to his shipping company. The transport operator provides the driver's identity and the registration numbers of the tractor and trailer. The consistency of the information is confirmed by the plate readers and the E-Modal application.
Back-up procedure: on completion of the prelodging request, a PIN code is generated. It is valid for a single trip. The transport operator obtains access to it on his E-Modal account or via SMS.
If the system is unable to reconcile the registration number plates and the prelodging, then the driver enters the PIN code on the numeric keypad provided for this purpose. The parking space appears on the notice board. The barrier opens.
Exit: the registration number plate is read at the exit. The system checks that no trailer is hitched. The barrier opens near the exit.
Procedure for access to the retrieval yard:
- If the driver has just unhitched a trailer AND he is a badge holder, he can use the air lock in the ZAR (restricted access area).
- When registering the trailer at Dover, a PIN code that can be used for one trip is generated. The transport operator retrieves it on his E-Modal account and/or via SMS.
The Calais retrieval yard can be accessed using the PIN code. Once entered, the plate readers compare the PIN+tractor combination. This data entry activates the notice board and informs the driver of the parking space for his trailer. The barrier opens.
At the exit, by reading the tractor's plate the system is able to validate or invalidate the exit of the combined tractor and trailer. If there is no reading, the PIN is used to validate exit.
- E-Modal and gate controls
E-Modal is an information system provided by Boulogne Calais Port to ensure the efficiency of rail/road/sea transhipment for unaccompanied units. The application offers an account for customers so that they may make their registration requests to their shipping operator.
After validation of their registration, the administrative file is dematerialised and is reported in real time. Customers can trace their trailers and ensure that their requests for boarding or disembarkation are acted on.
A complete report is available on the customer account for all operations in progress.
- This system ensures that unhitched trailers are registered with the shipping company.
- It ensures that retrieved trailers are retrieved by a rightful owner.
- It takes images of the registration plates and of the vehicles' condition. These images, collected at the entry and exit, can be used in the event of disputes relating to damage.
Drivers with a badge from the Calais facility will no longer be obliged to undergo document checks by the French Border Police (PAF) or UK Border Force (UKBF). They can be considered as operators and use the corresponding accesses.
Delivery of the badge will be subject to a compulsory request for approval to access the ferry terminal located in Restricted Access Areas. It bears the holder's name and acts as an identification document.
Accordingly, access to the shipping lines' freight offices, and to the import yard to retrieve an unaccompanied trailer, has been modified and they have become directly accessible after security checks by Boulogne Calais Port (heart beat detectors and PMMW sensors).
Gates equipped with badge reading posts allow users to skip the registration stalls of the shipping companies, as well as the PAF and UKBF stalls.
How to obtain a badge?
The badge can be obtained following an application for national authorisation* (Restricted Access Area, defined by official order 2005-898 of 2 August 2005, inserting Articles L321-1 et seqq. of the French Seaport Code) made directly via the reception/formalities area and processed by the Ministry of the Interior.
To do so, please download the form and return it, together with the required attachments, to:
Espace Accueil / formalités – Badges
Terminal Car ferry
Tél : +33 (0)3 21 21 46 29 26 ou +33 (0)6 76 98 69 89
Fax : +33 (0) 3 21 46 29 27
A positive reply from the Prefecture is sent to the employee. A negative reply is sent by registered letter to the employee and their company.
While waiting for approval to be granted, a temporary badge may be issued.
* NB: If the Ministry of the Interior refuses approval, the individual in question will be able neither to obtain a badge for the Calais facility nor to access the various Restricted Access Areas in France.
- Temporary badges
Applications for badges ranging from one day to two months (renewable once) must be accompanied by an identity document and the vehicle registration certificate if work is to be performed in the port facilities.
- Permanent badges
Applications for badges after four months must be accompanied by the identity document, the vehicle registration certificate, a photograph and the attached forms filled in:
In the event of loss or theft of the traffic permit, the attached form (insert formulairedeperte doc) should be filled in and sent to the reception/formalities-badges area.
Applications for temporary and permanent badges should be sent to:
Espace Accueil / formalités – Badges
Terminal Car ferry
Tél. : +33 (0) 3 21 46 29 26 ou +33 (0) 6 76 98 69 89
Fax : +33 (03) 21 46 29 27
BOULOGNE SUR MER FACILITY
Two port facilities (IPs) are covered by access control measures and security checks (on entering the ZAR). These are the West mole trade terminal (IP1202) and the ferry terminal (IP1203).
All applications should be sent to the Operations and Security Manager of the Boulogne-sur-Mer facility at the following address, by filling in the attached form: Application form for title movement - Port of Calais
Société d'Exploitation des Ports du Détroit – Port Boulogne Calais
24, boulevard des Alliés
62100 CALAIS France
Tél. +33 (0) 3 21 99 62 98 - +33 (0) 6 76 98 75 15