Definitions
“Personal data” or “Data” means any information relating to an identified or identifiable natural person.
“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means.
“Data Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing.
“Subcontractor” means the natural or legal person, public authority, agency or other body that processes Personal Data on behalf of the Data Controller.
Preamble
In connection with the operation of its website, Société d’Exploitation des Ports du Détroit, SA, a company with a board of directors registered with the Boulogne-sur-Mer Trade and Companies Register under number 804 834 711 (hereinafter referred to as “SEPD”) and having its registered office at 285 AVENUE DU MERITE MARITIME, 62100 CALAIS, implements, as Data Controller, the processing of your personal data.
This information notice applies to processing carried out on the main website of the SEPD, accessible at: https://www.portboulognecalais.fr/ (hereinafter the “Website”).
1. What types of Personal Data do we collect?
|
Category of Data Collected |
Data collected |
|
Identification details |
Surname, first name, age, title, profile photograph |
|
Contact details |
Email address, telephone number, postal address |
|
Form data |
Date, subject/purpose of the request (e.g. enquiry, complaint, etc.), any information contained in the attachment(s), any data provided via the free comment field on the contact form, follow-up to the request |
|
Professional details |
Professional experience, educational background, qualifications, academic history, any information included in the cover letter and CV, follow-up to the application |
|
Browsing data |
Pages visited, number of views, time spent on each page, links clicked, browsing history, etc. |
|
Technical data |
Browser type, operating system, screen resolution, IP address, terminal brand and model, device type, etc. |
|
Provenance data |
Source of the visit (search engine, referring site, campaign, keywords, social networks), etc. |
|
Behavioural data |
Actions performed on the Website (file downloads and other actions, number of clicks), etc. |
|
Geolocation data |
Country, region, city, and geographical coordinates. |
2. What are the legal bases for the processing of your personal data and for what purposes is it collected?
|
Purposes |
Sub-objectives |
Legal basis |
|
Purpose No. 1: Manage contact requests/complaints |
Receipt of messages sent to the SEPD via the contact form |
The legitimate interest of the SEPD in processing your data to respond to your request or complaint |
|
Management of the follow-up to these requests. |
||
|
Purpose No. 2: Manage unsolicited applications |
Receipt of CVs and/or cover letters by email |
The “contract” for pre-contractual measures taken on your initiative |
|
Assessment of the application |
||
|
Management of follow-up actions on these applications |
||
|
Creating a CV database |
Your free, specific, informed and unambiguous consent. As a reminder, the CNIL considers that when a candidate submits an unsolicited application but no position is available, the processing is carried out at the candidate’s initiative and that, by sending their application, the candidate consents to the storage of their data in a CV database. |
|
|
Purpose No. 3: Operating our Website and measuring its audience |
For more details on the various sub-purposes of this Processing, please refer to the Cookie Management section of this policy. |
For technical cookies: the legitimate interest of SEPD, which lies in the administration and proper management of the functioning of its website
|
3. Who has access to your Personal Data?
Your personal data is shared with the following individuals and organisations:
- To SEPD employees who need to know this information in order to perform their duties, in particular employees responsible for monitoring the SEPD’s website and communications, as well as its quality department responsible for handling complaints and its human resources department responsible for processing job applications;
- Our partners and suppliers acting as processors within the meaning of the applicable data protection regulations, in particular the provider of our cookie solution (namely Google Analytics) and our hosting provider IKOULA;
- Port companies or other ports concerned by your complaint when it cannot be handled independently by the SEPD;
- Any administrative or judicial authority, our auditors, as well as qualified persons (lawyers, auditors, etc.) who request it or who need access to it in the course of their duties, for the purposes of any inspection or litigation.
4. From whom do we collect your Personal Data?
We collect your Personal Data directly from you, via the contact form, via your application, and via your visit to our Website.
5. Are your personal data transferred abroad?
Your personal data is not transferred outside the European Union, with the exception of data processed as part of the Google Analytics solution, which is transferred to the United States.
In the event that the SEPD uses service providers located outside the European Union and the European Economic Area (EEA: EU Member States, Iceland, Liechtenstein and Norway), it ensures that data transfers outside the EEA take place legally, using the transfer tools provided for in the data protection provisions and providing appropriate safeguards and protective measures. To this end, either the service providers are located in a country whose level of protection has been deemed adequate by the European Commission, including the United States under the conditions provided for in the Data Privacy Framework, or standard contractual clauses approved by the European Commission have been signed with these recipients.
6. How long do we retain your Personal Data?
Your personal data is stored by the SEPD in accordance with regulations on the protection of personal data.
More specifically:
- The Personal Data we collect via the contact form (purpose no. 1) is retained for the duration of the request processing, then archived for the applicable statutory limitation period.
- The Personal Data we collect in connection with your unsolicited applications (purpose no. 2) is kept for the duration of the evaluation of your application, then archived for the applicable legal limitation period, and in particular for two (2) years in our CV database.
- For more details on how long we keep your Personal Data collected via our cookies, please refer to the Cookie Management section of this Privacy Policy.
7. What are your rights regarding personal data?
As a data subject, you have the right to access, rectify and restrict your Personal Data, as well as the option to send us your instructions regarding the fate of your Personal Data in the event of your death.
You also have the right to erasure and portability of your Personal Data, as well as the right to object to the Processing thereof.
Where you have consented to the Processing, you have the right to withdraw your consent at any time.
Please note: to exercise your right to withdraw consent when Processing is based on consent in the context of purpose no. 3, you can also carry out the technical steps described in the Cookie Management section of this Policy.
You also have the right to lodge a complaint with a supervisory authority such as the Commission Nationale de l’Informatique et des Libertés (CNIL) in the event of a breach of the applicable regulations on the protection of personal data, in particular European Regulation No. 2016-679 on General Data Protection (GDPR), in force since 25 May 2018.
8. Who can you contact to exercise your rights?
The SEPD has appointed a Data Protection Officer (DPO) whom you may contact for any questions regarding the processing of your personal data and to exercise your rights.
DPO contact details:
- Email: dpo@portboulognecalais.fr
- Telephone: +33 (0)3 21 46 29 65
- Postal address: 285 Avenue du Mérite Maritime – 62100 CALAIS
9. Cookie management
To enable users of the Website to benefit from the services it offers, and in particular to browse the Website under the best possible conditions, the SEPD collects certain Personal Data via cookies and trackers (collectively referred to as “Cookies”).
What is a cookie?
A cookie is “a small file stored by a server on a user’s device (computer, telephone, etc.) and associated with a web domain (i.e., in most cases, all the pages of the same website)”.
Cookies are therefore stored on your device when you visit a website, subject to your specific consent where applicable.
They may be used to ensure the proper functioning of the website, or to collect information about your browsing habits in order to track your behaviour and serve advertising purposes.
What cookies does the SEPD use?
The cookies used by the SEPD are exclusively “internal” cookies, i.e. cookies placed by the SEPD when you visit the Website, excluding any “third-party” cookies placed on domains other than the Website and from which the SEPD could transmit or retrieve information.
There are two types of cookies placed by the SEPD:
- Cookies strictly necessary for the Website to function (known as “technical” or “essential” cookies):These cookies enable the Website’s main services to function optimally.
Our cookies, whose sole purpose is to enable or facilitate electronic communication, or which are strictly necessary for the provision of an online communication service at the express request of the user, are exempt from consent. You can technically block them using your browser settings (see below), but your experience on the Website may be degraded.
- Audience measurement cookies: These cookies enable us to measure the traffic or performance of the Website.
The SEPD may only use cookies if it obtains your prior consent to their use via the cookie banner displayed when you first connect to the Website.
- Marketing/tracking cookies: These cookies may be placed on our website by our advertising partners. They may be used by these companies to build a profile of your interests and show you relevant adverts on other websites. They do not directly store personal data, but are based on the unique identification of your browser and internet device. If you do not allow these cookies, your advertising will be less targeted.
More information about the list of cookies used and their purpose is available on our cookie policy page.
Lifespan of cookies and collected information:
We apply the retention periods recommended by the CNIL.
Your choice regarding the acceptance or refusal of Cookies subject to your consent is retained for a period of six (6) months from the date of your decision. After this period, we will ask you again for your consent to the use of these Cookies.
“Technical” or “essential” Cookies are retained for the period necessary for the provision and proper operation of the service.
The lifetime of purely statistical audience measurement cookies (excluding Google Analytics) is limited to thirteen (13) months.
The retention period for information collected from cookies does not exceed twenty-five (25) months.
How do I manage my cookies?
When you visit our Website, a banner informs you about the cookies that are stored and read, as well as how they are used, and invites you to accept or refuse the storage of cookies subject to your consent.
You can then indicate your preference either globally for the Website or by purpose.
You can deactivate the cookies you have consented to at any time, free of charge:
- By accessing our specific interface for managing cookie consent
A link to a cookie management interface is available at the bottom of our Website under the heading “Cookie Management” to customise your cookie preferences, including accepting or rejecting them, either in whole or in part.
- By configuring your browser settings
You can configure your browser software so that cookies are stored on your device or, conversely, rejected, either systematically or depending on their issuer.
You can also configure your browser software so that you are asked to accept or refuse cookies on a case-by-case basis.
The configuration of each browser is different when it comes to managing cookies and your choices. It is described in your browser’s help menu, which will allow you to find out how to change your cookie preferences.
- For Microsoft Edge™ : Manage cookies in Microsoft Edge: view, allow, block, delete, and use – Microsoft Support ;
- For Safari™ : Safari – Official Apple Support ;
- For Chrome™: Enable or disable cookies – Computer – Google Account Help ;
- For Firefox™ : Prevent websites from storing cookies and site data in Firefox | Firefox Support ;
- For Opera™ : Web preferences – Opera Help.
Please note that we may amend this Privacy and Cookie Policy from time to time, so we encourage you to review it regularly to ensure you are familiar with the latest version.
